HOST YOUR FUNCTION, CONFERENCE OR EVENT WITH US

It’s always on at The Swan, we would love to share one of our many versatile spaces with you.

The White Swan is renowned as one of the leading function and event venues in the Wairarapa, ideal for hosting events of all sizes and celebrations.

Our venue boasts versatile function and event spaces our Wairarapa locals love, with a range of exclusive and shared spaces, perfect for groups of 10 – 100+.

Whether you love being in an outdoor environment in our Gin and Garden Bar, in our exclusive Captain’s dining room space, or being amongst the pub atmosphere in our galley, our dedicated team will ensure the perfect event to suit your needs.

To enquire about hosting a function or event with us reach out via our functions and events enquiry form below.

 
 

OUR SPACES

  • Our outdoor gin and garden bar is a fan-favourite amongst our locals in the summer, offering an epic outdoor fire, bar leaners, lower tables and a private bar space.
    Perfect for pre or post wedding celebrations, Christmas parties, gatherings and lively standing functions, providing a backdrop to elevate any occasion.

    AVAILABLE | 7 days a week (weather dependent) 

    CAPACITY | Minimum of 40 pax to open the private bar. Maximum capacity of 100.

    FOOD OPTIONS | Platters, or our full gastro menu is available upon request dependent on the size of your group. For larger groups, we suggest a reduced menu.

    MINIMUM SPEND TO HIRE EXCLUSIVELY | $1000 (to open the private bar). otherwise enjoy the space as you please and order drinks and food inside.

  • The exclusive Captain’s Dining Room space is private and elevated, warm and moody, inviting and intimate.

    A space suited to meetings or conferences, private parties, small weddings, or celebrations of special occasions. Sit by the roaring open fireplace in winter, or open the doors out onto our famous deck in the summer.

    CAPACITY | 56 people seated.

    EQUIPMENT | Wifi, projector, screen, whiteboard, extension cords, makers

    SEATING | Various options available. Suited to a maximum of:

    • 40 pax theatre style

    • 56 pax seated for dinners, shows, classes

    • 26 pax U-shape for learning or meetings

    • 40 pax Boardroom style

    ACCESS | Full wheelchair access available

    FOOD OFFERING | Platters, or our full gastro menu available during the day (until 5pm). Captain’s Dining Room menu available 5pm onwards.

    MINIMUM SPEND | For exclusive hire of the space:

    • Monday - Sunday until 4pm for meetings, gatherings, or classes, $300 hire fee (including setup and pack down of the room). $5 per person for a tea and coffee station.

    • Monday - Thursday evenings 5pm onwards - $1500

    • Friday, Saturday and Sunday evenings 5pm onwards, minimum spend - $3000

    Please note: Minimum spends are a guide only and are assessed on a case by case basis, dependent on the date of your function or event.

  • Our front of bar space, situated in the main bar, is where all the fun happens.

    Perfect for groups that want to stand and conversate, it has a combination of bar leaners and stools and one larger low table.

    We can section an area of this space off to cater to your groups needs.

    CAPACITY | 60 people seated, 70-80 standing.

    EQUIPMENT | Wifi, screens

    SEATING | Various options available.

    ACCESS | Full wheelchair access

    FOOD OFFERING | Platters, or our full gastro menu available.

    AVAILABLE | Monday to Thursday 12pm - late. Friday to Sunday 11am - late.

    MINIMUM SPEND | For exclusive hire of the space, determined on a case by case basis, dependent on your individual requirements and the date of your event. Please contact us to discuss.

  • The Galley, situated at the rear of the main bar, is an intimate fire side space in the winter, and has access to our gin and garden bar in the summer.

    A wonderful space for dinner or lunch to celebrate a special occassion in a larger group. All tables are low with easy access.

    CAPACITY | 30 people seated

    EQUIPMENT | Wifi, screens

    SEATING | Various options available

    ACCESS | Full wheelchair access available

    FOOD OFFERING | Platters, our full gastro menu or a reduced menu to suit a larger group.

    AVAILABLE | Monday to Thursday 12pm - late. Friday to Sunday 11am - late.

    MINIMUM SPEND | For exclusive hire of the space, determined on a case by case basis, dependent on your individual requirements and the date of your event. Please contact us to discuss.

  • A private space, perfect for your next team or private meeting, workshop or collaborative working hub.

    The Boardroom comes with a kitchenette, private bathroom, outdoor areas and attached accommodation if required.

    With all day natural light, the space is extremely flexible with its large boardroom table (8 people) and a break out space for less formal meetings. We also have off street parking and with Stella Bull Park next door there is a community green space for you to use at your leisure.

    CAPACITY | 8 people as a meeting space

    EQUIPMENT | Wifi, Smart TV, flip chart, extension cords, white board

    ACCESS | Full wheelchair access available

    FOOD OFFERING | Platters, our full gastro menu or a reduced menu.

    AVAILABLE | For single day bookings the room will be available from 11am. To secure the room from 8am, it will need to be booked overnight the night before.

    MINIMUM SPEND | Available on request, dependent on dates, timing and other accommodation bookings.

 

TO EAT

Our menu’s in both the Gastro and Captain’s Dining Room are seasonal, and brimming with the best produce that our region has to offer.

Depending on the size of your group and your requirements, you may like to order al a carte off our menu’s. In some circumstances, when time is of the essence, or groups are a little larger, we can offer a reduced menu with a few items selected by you with your guests in mind. We offer platters, that contain a selection of easy eats from our gastro menu too.

Share the food offering that is of interest to you when you enquire below.

 

TO DRINK

We are proud to offer a 100% local Wairarapa Wine List, and our drinks list is brimming with lots of other incredible local options. We also offer barrista coffee, and a tea and coffee station is available upon request.

Specify which drink options you would like to be available for your guests when you enquire below.

 

ACCOMMODATION

Located in the heart of the Wairarapa, in the centre of Greytown and just 15 minutes from Martinborough Wine Village, The White Swan is the perfect place to stay.

We have 13 boutique suites and garden rooms available, with options for roll away, split or sofa beds to suit larger groups.

Our suites are located upstairs within the hotel. The suites are individually themed, providing a truly unique experience. Our garden rooms are offset from the road, each with its own courtyard, and doors out onto the oak trees and neighbouring park.

We offer special discounts for larger group bookings. Indicate you are interested when you submit your enquiry below and we will be in touch to discuss your requirements.

ENQUIRE NOW

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ENQUIRE NOW |