FUNCTIONS & CONFERENCES
WHATEVER THE OCCASION, create something memorable with us.
From intimate celebrations, productive corporate workshops to boutique conferences and memorable private dinners, The White Swan offers a selection of flexible function spaces designed to inspire and connect. Discover the perfect backdrop for your next event, right here in the heart of Greytown, South Wairarapa just 1 hours drive from Wellington.
Whether you're planning a multi day corporate offsite, a hands-on workshop, a small conference, an awards night or a special personal celebration, our dedicated team is here to help you select the ideal room, tailor the catering, and ensure every detail runs seamlessly.
Explore our rooms below, then get in touch to discuss your specific needs and let us begin crafting your perfect event.
OUR SPACES
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The Captains Dining Room: Versatile & Private Event Space
The Captains Dining Room is an intimate, elegant space perfect for a wide range of events, from intimate conferences and workshops to celebratory dinners and small weddings.
Key Features & Inclusions:
CAPACITY | Seats a minimum of 6 people up to 56 guests for seated dinners or classes, with various setups available (Boardroom up to 40, Classroom up to 40, Theatre up to 40, U-shape up to 26).
DAY RATE INCLUSIONS |
Full AV Equipment: Wifi, projector and pull-up screen, microphone/speaker for presentations or conference calls.
Water and mints.
White Board and pens.
Dedicated onsite coordinator and servicing throughout the day.
Set up and pack down.
DAY HIRE RATE | $300 includes private use from 8.30am - 4pm.
Evening Hire (5pm onwards):
Monday - Thursday: Minimum spend $1500 (subject to availability).
Friday, Saturday & Sunday: Minimum spend of $3000 applies (assessed on a case-by-case basis).
Evening hire includes: full private use of the space along with a fully tailored experience to suit your occasion.
ACCESS | Full wheelchair access available
FOOD OPTIONS| Morning tea, afternoon tea, Working Lunch, our full gastro menu or a reduced menu.
DRINK OPTIONS | Self serve freshly brewed coffee and selection of teas available all day, or barista coffees and teas made to order.
Bookings: Minimum 48 hours notice for bookings.
Please note: Minimum spends are a guide only and are assessed on a case by case basis, dependent on the date of your function or event.
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A private space, perfect for your next team or private meeting, workshop or collaborative working hub.
The Boardroom comes with a kitchenette, private bathroom, outdoor areas and attached accommodation if required.
With all day natural light, the space is extremely flexible with its large boardroom table (8 people) and a break out space for less formal meetings. Enjoy full use of the outdoor garden space patio for breakout activity. We also have off street parking and with Stella Bull Park next door there is a community green space for you to use at your leisure.
CAPACITY | up to 8 people, board room style
DAY RATE INCLUSIONS |
Full AV Equipment: Wifi, projector and pull-up screen, microphone/speaker for presentations or conference calls.
Water and mints.
White Board and pens if required.
Dedicated onsite coordinator and servicing throughout the day.
Set up and pack down.
DAY HIRE RATE | Single day rate $345 | two day rate $410 includes private use from 8.30am - 4pm
ACCESS | Full wheelchair access available
FOOD OPTIONS| Morning tea, afternoon tea, Working Lunch, our full gastro menu or a reduced menu.
DRINK OPTIONS | Self serve freshly brewed coffee and selection of teas available all day, or barista coffees and teas made to order.
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Our front of bar space, situated in the main bar, is where all the fun happens.
Perfect for groups that want to stand and conversate, it has a combination of bar leaners and stools and one larger low table.
We can section an area of this space off to cater to your groups needs.
CAPACITY | 60 people seated, 70-80 standing.
EQUIPMENT | Wifi, screens
SEATING | Various options available.
ACCESS | Full wheelchair access
FOOD OFFERING | Platters, reduced menus or our full gastro menu available.
AVAILABLE | Monday to Thursday 12pm - late. Friday to Sunday 11am - late.
MINIMUM SPEND | For exclusive hire of the space, determined on a case by case basis, dependent on your individual requirements and the date of your event. Please contact us to discuss.
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The Galley, situated at the rear of the main bar, is an intimate fire side space in the winter, and has access to our gin and garden bar in the summer.
A wonderful space for dinner or lunch to celebrate a special occassion in a larger group. All tables are low with easy access.
CAPACITY | 30 people seated
EQUIPMENT | Wifi, screens
SEATING | Various options available
ACCESS | Full wheelchair access available
FOOD OFFERING | Platters, our full gastro menu or a reduced menu to suit a larger group.
AVAILABLE | Monday to Thursday 12pm - late. Friday to Sunday 11am - late.
MINIMUM SPEND | For exclusive hire of the space, determined on a case by case basis, dependent on your individual requirements and the date of your event. Please contact us to discuss.
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Our outdoor gin and garden bar is a fan-favourite amongst our locals in the summer, offering an epic outdoor fire, bar leaners, lower tables and a private bar space.
Perfect for pre or post wedding celebrations, Christmas parties, gatherings and lively standing functions, providing a backdrop to elevate any occasion.AVAILABLE | 7 days a week (weather dependent)
CAPACITY | Minimum of 40 pax to open the private bar. Maximum capacity of 100.
FOOD OPTIONS | Platters, or our full gastro menu is available upon request dependent on the size of your group. For larger groups, we suggest a reduced menu.
MINIMUM SPEND TO HIRE EXCLUSIVELY | $1000 (to open the private bar). otherwise enjoy the space as you please and order drinks and food inside.
TO EAT
Our menu’s in both the Gastro and Captain’s Dining Room are seasonal, and brimming with the best produce that our region has to offer, and our morning and afternoon tea options are designed to keep everyone happy.
Order al a carte off our menu’s, a morning tea, afternoon tea or working lunch options to allow for a productive and enjoyable conference or workshop. For groups over 12 people, enjoy a reduced menu with a few items selected by you with your guests in mind. We offer platters, that contain a selection of easy eats from our gastro menu too.
Connect with us today to discuss your catering needs by completing the form below.
TO DRINK
We are proud to offer a 100% local Wairarapa Wine List, and our drinks list is brimming with lots of other incredible local options. We offer barista coffee, and a selection of traditional and herbal teas to order, or enjoy freshly brewed Wairarapa plunger coffee, and a selection of self serve teas during your conference or function.
Enquire below to start planning your event with us.
Whether you’re planning for a team of 5 or a group of 100, we offer flexible packages for corporates and private functions designed to suit your needs. We have options for all group sizes, each with customisable inclusions and full support from our experienced Functions Team
ENQUIRE NOW
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ACCOMMODATION
Located in the heart of the Wairarapa, in the centre of Greytown and just 15 minutes from Martinborough Wine Village, The White Swan is the perfect place to stay.
We have 13 boutique suites and garden rooms available, with options for roll away, split or sofa beds to suit larger groups.
Our suites are located upstairs within the hotel. The suites are individually themed, providing a truly unique experience. Our garden rooms are offset from the road, each with its own courtyard, and doors out onto the oak trees and neighbouring park.
We offer special discounts for larger group bookings, complete the enquiry form below to discuss with our team.
